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Guidelines for receipt of cash or Demand Drafts

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GOVERNMENT OF NCT OF DELHI
WEIGHTS AND MEASURES DEPARTMENT
117-118, C-BLOCK, VIKAS BHAWAN, I.P. ESTATE, NEW DELHI-110002

No. F.7 (125)/MWM/02/ACCTS./ Date: 03.04.2003

MEMORANDUM

The issue regarding opening of Bank account in various districts of Weights & Measures Deptt. was under consideration for quite some time because of the problems being faced by the department in collecting the cash from various field offices to Head Quarter and then to deposit the same in the bank in the account of concerned Pay & Accounts Office. This matter was also taken up with Finance Deptt. and Controller of Accounts. The office of the Controller of Accounts vide U.O. No. Pr. AO/CAM/11/T-II/2002/5133 dated 22.3.03 have advised that Deptt. should explore the possibilities of receiving the amount of fee etc. through demand draft instead of receiving the same in cash.

In view of this advice from the Office of the Controller of Accounts, all the Zonal Officers are advised to receive fee in the form of draft or bankers cheque in the name of the Controller, Weights & Measures payable in any branch of the State Bank of India in NCT of Delhi. However, the smaller amount should continue to be received in cash till another 6 months when this matter shall be reviewed again.

A copy of the guidelines/procedure to be adopted is also enclosed.

Sd/-
(G.C. JOSHI)
CONTROLLER (W&M)

Copy to:

  1. All Zonal Officers of W & M Department.
  2. Cashier, W & M Department, Govt. of NCT of Delhi


 GUIDELINES/PROCEDURE FOR ACCEPTING CASH / DRAFTS

  1. The stamping fee/verification fee may be accepted in the form of cash/draft/bankers cheque.
  2. The draft /bankers cheque should be in favour of Controller W&M and should be payable in any of the branches of The State Bank of India in the NCT of Delhi.
  3. Two separate GAR -6 (TR. 5) books should be maintained i.e. one for cash and another for drafts / bankers cheques. The fee received on account of stamping/verification etc. should be entered (1) in ‘cash book’ if received in cash or (2) be entered in ‘register of valuables (GAR-5)’ with details of the drafts/bankers cheque.
  4. The cash/drafts should be deposited in the accredited branch of Pay & Accounts Office-X i.e. The State Bank of India at Vikas Bhawan through separate challans (in triplicate)
  5. A maximum of ten drafts duly endorsed by DDO / Controller, W&M should be deposited with every challan along with full details.
  6. A copy of challan may invariably be provided to Cashier at the HQs. for reconciliation with PAO-X
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